Summary: Ensure the reconciliations are up to date for all cash accounts for the fiscal year about to end. No YE process is required for ABR
The long explanation:
There isn't a YE process required for ABR per se, BUT, it's important that a user understands how the GP YE process affects the GL and ABR: when transactions are extracted from the GL into the Reconcile window, the ABR extraction process examines GP's GL20000 table only. When the GP YE process happens, GP moves everything out of GL20000 and into GL30000. GP then posts BBF transactions for each cash account into the GL20000 table in order to set the balances for the new fiscal year. ABR also adds up transactions in GL20000 in order to calculate a current book balance as of a particular Balance date.
If my fiscal year end is Dec 31 2020 and I'm up to date with my reconciliations - my Dec 31 rec is complete for each cash account - then running the GP YE process has no negative impact on ABR. >> This is best practice.
If my fiscal year end is Dec 31 2020 and I'm NOT up to date with reconciliations - my Dec 31 rec is not done yet but everything else is, and I've already extracted GL transactions up to Dec 31, 2020, and I know that when I do my rec for Dec 31 I won't have to post any adjustments to the GL, then running the GP YE process has no negative impact on ABR. >> This is NOT best practice, but won't cause any issues.
If my fiscal year end is Dec 31 2020 and I'm NOT up to date with reconciliations - I haven't done November or December and I haven't extracted GL transactions and there is a chance I'll have to post an adjustment, then I should NOT run the GP YE process. If I run the GP YE process it will get a little messy. I will have to run a History Extract in ABR to extract my Nov & Dec GL transactions from the GL30000 table and ABR will only show me an accurate Current Book Balance when the Balance Date is set to Dec 31, 2020 (so I'll have to either combine my Nov & Dec rec or reconcile November with a discrepancy - a Difference amount equal to the difference between the Nov and Dec book balance). Things get a bit messy.
The long explanation:
There isn't a YE process required for ABR per se, BUT, it's important that a user understands how the GP YE process affects the GL and ABR: when transactions are extracted from the GL into the Reconcile window, the ABR extraction process examines GP's GL20000 table only. When the GP YE process happens, GP moves everything out of GL20000 and into GL30000. GP then posts BBF transactions for each cash account into the GL20000 table in order to set the balances for the new fiscal year. ABR also adds up transactions in GL20000 in order to calculate a current book balance as of a particular Balance date.
If my fiscal year end is Dec 31 2020 and I'm up to date with my reconciliations - my Dec 31 rec is complete for each cash account - then running the GP YE process has no negative impact on ABR. >> This is best practice.
If my fiscal year end is Dec 31 2020 and I'm NOT up to date with reconciliations - my Dec 31 rec is not done yet but everything else is, and I've already extracted GL transactions up to Dec 31, 2020, and I know that when I do my rec for Dec 31 I won't have to post any adjustments to the GL, then running the GP YE process has no negative impact on ABR. >> This is NOT best practice, but won't cause any issues.
If my fiscal year end is Dec 31 2020 and I'm NOT up to date with reconciliations - I haven't done November or December and I haven't extracted GL transactions and there is a chance I'll have to post an adjustment, then I should NOT run the GP YE process. If I run the GP YE process it will get a little messy. I will have to run a History Extract in ABR to extract my Nov & Dec GL transactions from the GL30000 table and ABR will only show me an accurate Current Book Balance when the Balance Date is set to Dec 31, 2020 (so I'll have to either combine my Nov & Dec rec or reconcile November with a discrepancy - a Difference amount equal to the difference between the Nov and Dec book balance). Things get a bit messy.