Changing information for a group of assets
Use the Fixed Assets Mass Change window to change information for a group of assets. You must use a separate mass change process to change each type of asset record. For example, to change asset general information and asset account information, you must complete two mass changes. If information for an asset doesn’t exist, the mass change process will not create the information. You also must build a new asset group before each mass change process. Asset groups are built based on the assets on file when the group is created. Refer to Building an asset group for more information.
The Fixed Assets Mass Change window has four tabs. You can refer to the following information about the tabs when changing asset information:
General If you change the Asset Class ID, only the class ID in the Asset General Information window will be changed. To change book class information, such as depreciation characteristics, you also must make a mass change for the asset group, using the Book tab.
Account You can select an account group. The accounts set up for that account group will appear as default entries in the account fields in this window. You can mark the accounts to change.
Book You can change book class information. All of the fields are depreciation sensitive. When any depreciation-sensitive fields change, you must indicate whether the changes should take effect from the date the asset is currently depreciated (Recalc Remaining), as of the beginning of the current fiscal year (Reset Year) or as of the Place in Service Date (Reset Life). Refer to Recalculating depreciation for more information.
If you changed the Asset Class ID using the General tab, you also must make a mass change for the asset group using the Book tab to change book class information, such as depreciation characteristics.
User You can change any information for user-defined fields. You also can select default values to be used.
To change information for a group of assets:
-
Open the Fixed Assets Mass Change window. (Financial >> Transactions >> Fixed Assets >> Mass Change)
-
Select an asset group ID and choose a tab—General, Account, Book, User.
-
Mark the fields to be changed and enter or select the new values.
-
Choose Apply Changes to change the information.
-
To make additional changes to this asset group, repeat steps 2 through 4 for each mass change.
-
Choose OK to close the Mass Change window.